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We’re Hiring: Executive Office Manager

We’re Hiring: Executive Office Manager

Author: Samiya Bashir

December 27, 2022

Lambda Literary, the nation’s leading LGBTQ+* literary organization, seeks an organized, detail-oriented, and highly collaborative Manager of the Executive Office to serve as a key support partner to its new Executive Director, Samiya Bashir. This is a full-time position, based in New York City, in a remote office environment. All candidates must be eligible to work in the U.S.

Who We Are

For over 30 years, Lambda Literary has championed LGBTQ+ books and authors. No other  organization in the world serves LGBTQ+ writers and readers more comprehensively than  Lambda Literary. We believe that LGBTQ+ literature is fundamental to the preservation of  our culture and that LGBTQ+ lives are affirmed when our stories are written, published, and  read.

*Lesbian, Gay, Bisexual, Transgender, Queer or Questioning, and all emerging identities

What You’ll Do

The Manager of the Executive Office provides support in a close one-on-one working relationship with the Executive Director. They serve as the primary point of contact and the connection between staff, consultants, board of director members, and external stakeholders on matters pertaining to the Office of the Executive Director. The Manager of the Executive Office is expected to be able to work on multiple projects independently.

  • Scheduling and time management with regard to the Executive Director’s multiple calendars; maintaining and following up on priorities
  • Assists in managing the Executive Director’s correspondence and deliverables to external stakeholders.
  • Supports basic IT needs of the Executive Director and serves as the bridge to IT vendors and consultants to address remaining tech issues.
  • Manages communications between the Executive Director’s office, internal departments, external contractors and stakeholders, and the Board of Directors.
  • Managing post office boxes, shipping. Process and distribute incoming communications to appropriate team members.
  • Assist with the preparation of financial reports and create additional reports as needed for projects and Board meetings.
  • Assist in the creation and updating of marketing materials and documents in support of fundraising, donor stewardship, and programs.
  • Board meeting coordination, including meeting logistics as well as any necessary travel and accommodations, materials preparation, and related responsibilities.
  • Directly staffs the Executive Committee, Governance Advisory Committee, and other committees of Lambda Literary’s Board of Directors.
  • Assists with preparing materials for the Governance Committee related to new Board member recruitment, nominations, and orientation.

Minimum 2-3 years’ experience working with senior executive management, and/or President / Executive Director in a nonprofit setting preferred, along with the following qualifications:

  • Excellent verbal and written communications skills.
  • Well-developed problem-solving skills.
  • Applications proficiency using Microsoft Office and Google platforms, Constant Contact, Submittable, Canva, Airtable, Zoom, Quickbooks, and DonorPerfect, among others.
  • Possesses strong organizational, prioritization, and process management skills, with the ability to handle multiple tasks, projects, and priorities effectively and professionally.
  • Must be a creative and strategic thinker with good judgment and ability to make independent decisions in a changing environment.
  • Commitment and ability to thrive within a diverse, equitable, and inclusive workplace, including in dealings with colleagues, donors, consultants, and other critical stakeholders.
  • Cultural responsiveness and alignment with our values; commitment to equity and inclusion, as well as LGBTQ books and supporting our community’s stories, and knowledgeable about the literary world and/or the publishing industry
  • Strong relationship building, especially within a remote office; high ethical standards, discretion, and tact.

Reporting Relationship

This position reports to Lambda Literary’s Executive Director and has no direct reports.

Compensation + Benefits

This is a full time, salaried position with a salary range of $65,000 – $70,000 based on salary history and experience. This position includes a competitive benefits package that includes healthcare insurance and paid vacation.

Location + Travel

Some travel (~10%) is expected, including in-person board meetings and other meetings and events.

How to Apply

Please submit a cover letter, resume, and brief biographical statement, as well as 2-3 references to Kindly use the position title as the subject line of your email. No calls please.

Applications will be accepted through January 30, 2023

Interviews will begin January 15, 2023

Lambda Literary is an equal opportunity employer. We value having staff who come from communities that are most impacted by our work. People of color, LGBQ people, transgender and gender non-conforming people, and people with disabilities are encouraged to apply.

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